Texas Gulf Coast Trikers
2009 Archived Minutes
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Texas Gulf Coast Trikers 2009 Archived Minutes |
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Meeting Minutes: November 6, 2009 at San Leon Beach Pub, San Leon, TX
Meeting Minutes from November 6, 2009 starts with:
Director Report:
Assistant Director (Jim) asked for the Staff reports: Secretary Report:
Treasurer Report:
Event Coordinator Report:
OLD BUSINESS:
Questioned was presented and Discussed if the name should be registered for one year at $10 per year to reserve our website name or up to $50 for five years; Ron made motion; Patricia second to spend $50; Voted on motion – motioned passed. New Business:
Motion made by Ron to adjourn the meeting; Dean second; Meeting adjourned.
Meeting Minutes: Oct. 2, 2009 at San Leon Beach Pub, San Leon, TX Meeting
Minutes from October 2, 2009 starts with:
Many thanks to the Waldreps, who distributed our Chapter letter welcoming visitors to our area. Director
Report:
Assistant
Director asked for the Staff reports: Secretary
Report:
Treasurer
Report:
Event
Coordinator Report:
OLD
BUSINESS:
ACTION: Mike Variot to Send Chapter
Logo to Gail Waldrep
a.
Individual Family – Suggestion by Gail to donate it to our once
members, the Mitchell’s b.
Lighthouse Ministries (12th
and Grand) New
Business:
NOVEMBER ELECTIONS for Director or Assistant Director: Delbert, nomination committee member, noted there
were no nominations for Director. Members discussed if we had any nominations
and then asked for Mike Variot to continue as Director.
STAFF OFFICERS: ·
Dean relinquished his position as Event Coordinator; Delbert
volunteered to be the new Event Coordinator/Road Captain; ·
In no on else wants to be Secretary, Cheryle will continue. ·
Patricia requested she would continue as Treasurer. Motion made by Dean to adjourn the meeting; Delbert
second; Meeting adjourned.
Meeting Minutes: Sept 4, 2009 at San Leon Beach Pub, San Leon, TX
Meeting at the San Leon Beach Pub.
Business cards for chapter – still open Come up with artwork; emblem & chapter emblem Delbert motioned; Dean second
Treasurer report: Need to donate $90 before end of year.
Event Coordinator report: Dean noted several items of interest. Sept 19th – Dylan Benefit at Softails
Old Business:
Come up with artwork; emblem & chapter emblem Delbert motioned; Dean second
New Business:
Motion made by Dean to adjourn the meeting; Meeting adjourned.
Meeting Minutes: August 7, 2009 at San Leon Beach Pub, San Leon, TX
Meeting started at 7:00 pm at the San Leon Beach Pub. -Director, Michael Variot asked all to stand for the Pledge of Allegiance led by Patricia.
Director report:
Assistant Director: Ron Schipper ask for STAFF OFFICERS REPORT: Secretary report: July meeting minutes were read. Treasurer requested the minutes to be amended to note last balance as $342.39. Motion made by Gail to accept the minutes as amended; Jim second the motion. Treasurer: Treasurer noted chapter’s balance as $402.39. Event Coordinator report: Dean noted several items of interest. Aug. 7-9 Iron Cuff – LaGrange approx. 2-1/2 hour ride. Aug 8 Scott Sanders (23 yrs old) Benefit, located in Alvin Aug 14-15 at Surfside – Beach Bash with Bands, vendors, etc. Aug 15 - Lone Star Rally at Texaco Station, Galveston Aug 16 – Brian Russell benefit – Hwy 646, Dickinson at Jiff Car Wash & Grill, “Mean Gene Kelly” Band Aug 28-29 – Crusing for Cure at the Hog Stop, Pay at the gate. Sept 8 – Hog Stop – Texas Child Camp – Bike show/Vendors/no charge Sept 14-16 – Stubby’s, Alvin, TX – Benefit, BBQ Sept 22 Beaumont – Vet Memorial Roll – Music/silent auction October, Lone Star Rally – Party in Mexico Old Business:
New Business:
Motion made by Gail to adjourn the meeting - Mike second the motion. Meeting adjourned.
Letter was created and sent off to Mike to distribute.
Meeting Minutes: July 3, 2009 at San Leon Beach Pub, San Leon, TX
Meeting started at 7:00 pm at the San Leon Beach Pub. -Director, Michael Variot asked all to stand for the Pledge of Allegiance.
Director report:
STAFF OFFICERS REPORT: Assistant Director: Ron Schipper ask for . Secretary report: June meeting minutes were read and motion made by Dean to accept the minutes as read; Jim second the motion. Treasurer: Treasurer was not present. Last balance was $342.31 as noted by Treasurer in Secretary’s June 5, 2009 report. Event Coordinator report: Dean noted several items of interest. Chapter members were interested in the Swap Meet in Pasadena on June 7th – admission is $5 – and meet at Noah’s Sunday at 1:00. July 4th Hog stop – cost of $15 entrance fee; Picnic /music; July 4th San Leon Beach Pub July 11th Bike was at 2212 Spencer Hwy/ Shaver; Also POW/MIA Awareness at 1265 West Rd – BBQ, Vendors, Music, Poker Run. July 17-19 Space Fest in Conroe July 19 Baby Haden BBQ – Deer Park July 25 2nd Annual Cruiser Ice House, Hwy 646 for Wounded Warrior – 100 mil ride. October – Lone Star Rally – Party in Mexico
Old Business:
New Business:
Motion made by B.J to adjourn the meeting and Jim second.
Meeting Minutes: June 5, 2009 at San Leon Beach Pub, San Leon, TX
Meeting started at 7:00 pm at the San Leon Beach Pub. -Director, Michael Variot asked all to stand for the Pledge of Allegiance.
Director report:
STAFF OFFICERS REPORT: Assistant Director: Ron Schipper ask for . Secretary report: April meeting minutes were read and motion made by Dean to accept; Sandra second. Treasurer: Patricia noted as of June 5, 2009 there is a net balance of $342.31. Event Coordinator report: Dean noted several items of interest. Chapter members were interested in the Swap Meet in Pasadena on June 7th – admission is $5 – and meet at Noah’s Sunday at 1:00. June 20th Hog Swap meet – Saturday, meet at Noah’s at 12:00 noon. July 4th meet at Renegade – cost of $15 entrance; July 4th San Leon Beach Pub will have BBQ and possibly fireworks at 9:30 pm.
Old Business: Bylaws was to be sent to everyone so we can vote on the Chapter’s Bylaws at July’s meeting.. Action: Secretary to email to members with email & send to members without email. New Business: Flyer handed out to everyone to post around to attract and invite potential new members to our Next meeting on the first Friday of the month, July 3 at the San Leon Beach Pub located at 222 First Street in San Leon, TX (281-559-4202).
Motion made by Dean to adjourn the meeting and Sandra second.
Meeting of May 1, 2009 at Noah’s Ark, Bacliff, TX
Meeting started at 7:00 pm at the San Leon Beach Pub. -Director, Michael Variot asked all to stand for the Pledge of Allegiance. Attendees: Mike Variot, Roxanne Sargil, B.J. Raley, Gail & Jim Waldrep, Sandra & Terry Mitchell, Patricia Faltesek, Cheryle & Dean Savoie. Director report: Mike notified the members that the patches were sent out and he would pass them out when delivered. The patches are to worn on the front of jackets or vests. Mike encouraged everyone to attend Bike Week in Branson, Mo – May 31 thru June 5th – mileage approx. 700 miles to Branson, Mo – possibly get a flatbed for the bikes; If not this year, make time on your schedule for next year. Mike also noted he sent pictures to Headquarters for their next magazine. Assistant Director: Not present – no report. Secretary report: April meeting minutes were read. Motion made by Gail to amend the minutes for the Strawberry Festival from May 2 to May 15, 16, 17. Sandra second the motion. Minutes were accepted by all as amended. Treasurer: Patricia noted bank refunded $10; March statement end was $398; $180 was deposited for the patches – totally $588. Statement for cost of patches will be sent – Chapter will pay BTW and BTW will pay vendor. Patricia noted some June membership dues will come due. Mike noted to keep the International BTW dues current – otherwise members will not be able to vote at meetings; Members can go for Life membership - $350 single or $400 couple. Event Coordinator report: Dean noted for this weekend: Blood drive at GOE/HD in Angleton on Saturday. Meet at Noah’s at 12:00; Sunday meet at Noah’s at 1:00 for Keels and Wheels at the Lakewood Yacht Club; Next week - Mother’s day meet at Noah’s on Sunday at 1:00; Week after Saturday, May 16 meet at Noah’s at 12:00 and ride to the Strawberry Festival (May 15, 16, 17); Any plans for Memorial weekend – member’s to notify each other of ideas. Old Business: Send bylaws to everyone so we can vote on the Chapter’s Bylaws at next meeting.. Action: Secretary to update Chapter bylaws, email to members with email & send to members without email. New Business: Flyer handed out to everyone to post around to attract and invite potential new members to our Next meeting on the first Friday of the month, June 5, 2009, at the San Leon Beach Pub located at 222 First Street in San Leon, TX (281-559-4202). Action Item:
Motion made by Sandy to adjourn the meeting and B.J. second.
Meeting of April 3, 2009 at Noah’s Ark, Bacliff, TX
Meeting started at 7:00 pm by Director, Michael Variot. All stood for the Pledge of Allegiance. Attendees: Mike Variot, Roxanne Sargil, B.J. Raley, Gail & Jim Waldrep, Sandra & Terry Mitchell, Patricia Faltesek, Cheryle & Dean Savoie. Director: The next meeting will be at the San Leon Beach Pub on First Friday of May; Lady from Headquarters asked for the Chapter’s patches – A quilt is going to be made; Motorcycle Insurance from Ames Inc. Mike will be sending packages; encouraged everyone to attend Bike Week in Branson, Mo – May 31 thru June 5th – mileage approx. 706 miles to Mo – possibly get a flatbed for the bikes; Mike also noted Texas Biker Beach Rally 4/17 thru 4/19 in S. Padre; Mike wants to get a picture of everyone on their Trikes with the Logo in the middle and send to Headquarters for their next magazine. Assistant Director: Not present Secretary: March 6, 2009 meeting minutes were read. Motion made to amend the minutes by Patricia to state the monies in bank for March were $288.39. Sandra second the motion. Minutes were accepted as amended. Treasurer: Patricia noted Oct thru November statements were received; Dec, Jan, & Feb were not received. The statements were sent back. Patricia requested copies and she would pick up at the branch office. Secretary noted that in December the monies equaled 243.39; January 243.39 + 25 deposit = 268.39 2 deposits made: February +$45 March +$120 Bank charged (-$10) for copies of statements. Leaving a total of $398 ($318 membership dues + $80 charitable donations) Change of signatures – Mike & Trisha to go Saturday to Amegy Bank. Event Coordinator: Dean noted there are 3 to 4 runs next Saturday (tomorrow April 4) Start at Noah’s at 1:00 where they are having the April fools Run, then go to the Eagles in Bacliff (Benefit) then to Ronnies Ice House in Dickinson (Benefit), then to the American Legion, League City (Benefit). 1) Hog Stop – 38-mile ride to Shelton on Sun – 3/14/09 meet at Noah’s; leave at noon. 2) Saturday, April 11 –Biker’s Fest -Easter Baskets for the children of San Leon and donations for the San Leon Fire Dept. – 3) April 17 thru 19 – Biker Beach Rally, S. Padre Island noted by Director at start of mtg. 4) May 2 – Berry Ride – Strawberry Festival in Pasadena. (amended to state Strawberry Festival May 15,16,17) Gail made motion, Dean second; all members accepted. Old Business: Dean brought in printed samples of patches from local vendor Holly; he noted that we had to order 300 patches & they were too expensive; Cheryle noted that we voted on the patches last meeting to have Mike, the director, order them from Headquarters; We needed a statement for the cost, so Patricia, secretary, can write a check for approx. $350 that would go over the amount of $318 collected from membership dues. Discussed donations by members to be earmarked to buy the patches; Patricia specified $100; Dean donated actual $60; Gail & Jim donated actual $20; Discussed to have meetings at the San Leon Beach Pub at 222 1st St San Leon – May thru October. Action Item:
New Business:
Action Item:
Motion made by Dean to adjourn the meeting and Gail second. Next meeting is the first Friday of the month, May 1, 2009 at the San Leon Beach Pub.
Meeting of March 6, 2009 at Noah’s Ark, Bacliff, TX
Meeting started at 7:00 pm by Director, Michael Variot. All stood for the Pledge of Allegiance. Assistant Director, Ron Schipper, Treasurer, absent, and Secretary, Cheryle Savoie, and Event Coordinator, Dean Savoie. Introductions: Greeted 1 new guest, B.J. Raley from South Houston. Secretary: February 6, 2009 meeting were minutes read. Motion made to accept minutes by Dean. Gail second the motion. Minutes were accepted. Treasurer: As of March 6, 2009 monies equal $268.00 per Mike Variot noted by Patricia. Event Coordinator: 1) MIA’s Memorial Ride on 4/11/09 starting at Renegade Classics (register at 9:00 am) kickstands up at 11:00 am and ride to Good Times, Alvin, TX. 2) Run Benefit for McKenzie Lynn Starns at Main Street Station (115 W. Main, LaPorte) on February 7 @ 12pm - meet at Noah’s. 3) Fundraiser for “Little Bubba” Bowden, Saturday, March 7, at Eagles in Bacliff, Meet at Noah’s – leave @ 1 pm. 4) Discussed Run to deliver Easter Baskets for the children of San Leon and donations for the San Leon Fire Dept. – Get More information for date, time and details. 5) Hog Stop – 38 mile ride to Shelton on Sun – 3/14/09 meet at Noah’s; leave at noon. 6) Fun Run 3/29, Cody’s Field of Dreams Baseball Camp; Xtreme Choppers, Bacliff 7) April – Biker Beach Ralley, South Padre Island 8) 3/22 Swap Meet – Meet at Noah’s – leave at noon Welcome New Members: Jim & Gail Waldrop - paid $35; and B.J. Raley paid $25. Receipts given and monies went to Mike Variot to give to Patricia, Treasurer. Old Business: Patch design – Dean received quote from Holly that was for 300 patches was too much. Dean resubmitted request to meet BTW $50 setup fee and $5 per patch. Motion by B.J. to go to BTW to order 50 patches for $300 out of membership funds. Ron second. All were in favor. Discussed to have meetings at the San Leon Beach Pub – May thru October. Gail made motioned to accept; Dean second motion; All were in favor; Motion passed. Action Item:
New Business: 1. Discussed changing of the bylaws to hold elections in October; Patricia to send copies to membership. 2. Discussed Ron Schipper’s suggestion to set up a Donation/Slush Fund. Monies will be recorded and kept separate. Every meeting everyone donate into a slush fund; monies would go to an charitable event; donate turkey to family or families during the holidays; Dean made motion to set up Donation/slush fund and have it spent before end of December 2009; Jim second motion. All members voted in favor. Motion passed. $60 was donated and given to Mike Variot to hold till next meeting or give to Patricia, Treasurer. Action Item:
Discussion: Mike brought up getting a Banner made for Texas Gulf Coast BTW chapter, that would cost about $60. We would have to wait until we collected more monies after the patches were paid for out of the chapter’s account; Also noted Tailor Alterations (TA Cleaners located on Bay Area Blvd & Hwy 3) to sew on patches. Motion made by Dean to adjourn the meeting and Gail second. Next meeting is the first Friday of the month, April 3, 2009,
Meeting of February 6, 2009 at Noah’s Ark, Bacliff, TX
Meeting started at 7:00 pm by the Director, Michael Variot. All stood for the Pledge of Allegiance. Assistant Director, Ron Schipper, Treasurer, Patricia Faltesek, and Secretary, Cheryle Savoie, and Event Coordinator, Dean Savoie, all were present. Introductions: Greeted 2 new guests, Jim and Gail of Texas City. Secretary: January 5, 2009 meeting minutes read; Patricia requested minutes be amended to include sections of the Chapter’s bylaws article numbers: Article 3 (E) (for membership), Article 4. (B) (for Elections) and Article 6.1.1 (for recall) to be added to January 5, 2009 minutes; Motion made to accept minutes as amended. Ron second the motion. January minutes amended. Treasurer: As of February 5, 2009 monies equal $268.00; Patricia noted to our guests that membership dues were $25 per individual / $35 per couple and invited them to be members. Event Coordinator: 1) Benefit Run for McKenzie Starns at Main Street Station, LaPorte; all participants invited to meet at Noah’s and leave at 12 noon; 2) Noted flyer for MIA’s Memorial Ride on 4/11/09 starting at Renegade Classics (register at 9:00 am) kickstands up at 11:00 am and ride to Good Times, Alvin, TX– 3) Discussed Run for the Burn Center, Galveston has changed since the center is now in disrepair after IKE; the new attention for the run will be Easter Baskets for the children of San Leon and donations for the San Leon Fire Dept. – account set up at Amegy bank in Bacliff – More information to come for date, time and details. Old Business: Patch design – Dean waiting for quote from local vendor. Michael brought up the patches will be around 5” in diameter. When 2nd quote is obtained, chapter will vote who will produce the patch and how the chapter will pay for the patches. One previous discussion was made to pay for the patches out of the chapter funds and each new member will receive 1 patch on payment of their dues. This has only been discussed and not voted on yet. Action Items still in play:
Discussions: Membership – how many members (12 members were noted); Discussed briefly meetings to possibly start at San Leon Beach Pub after April or continue at Noah’s after April. New Business: Ron Schipper brought up several great ideas to increase the chapters monies – Every meeting everyone donate into a slush fund; monies would go to an charitable event, donate turkey to family or families during the holidays; volunteer; a special run put on by our chapter. Also noted by Patricia, if monies did not go to further a charitable cause, we would pay taxes on that money. Motion made by Cheryle to discuss Ron’s great ideas for the volunteer & charitable direction of our chapter and the impact of paying taxes. Dean second. Motion passed to discuss at next meeting.
Motion made by Dean to adjourn the meeting and Ron second.
Next meeting is the first Friday of the month, March 6, 2009.
Meeting of January 9, 2009 at Noah’s Ark, Bacliff, TX
Meeting started by Treasurer, Patricia Faltesek. All stood for the Pledge of Allegiance. Patricia turned meeting over to Michael Variot, Acting Director. Michael introduced Ron Schipper who became a new member.
December meeting minutes read by Cheryle; Dean motion to accept minutes; Mitchel second the motion. Treasurer: As of January 9, 2009 monies equal $243.39. No disbursements since July. $25.00 was added from Ron becoming a member. Road Captain: Acting for Dean, Michael announced Gumbo Cook Off, Saturday 1/31/2009; meet at Noah’s. Old Business: Patches were approved by BTW Headquarters; received quote of $50 setup fee plus $5 per patch from BTW Hdqrts’. Discussed to get another quote locally. Suggestion made to give a new member a patch with dues paid. Patches paid with chapter funds. Action: Mike to send Dean design, so he can get a quote from a local vendor.
Patricia confirmed she sent a request to Joe Menendez to obtain all documentation concerning this Chapter from the beginning. This request was sent based on the email received that this member and his family no longer wanted to be a part of this chapter. Patrician informed us that there was no response to her request. Discussed, then, the instructions from BTW Headquarters to technically vote out Joe Menendez, Mike Menendez, Bella Menendez, and Mike Menendez’s spouse. Motion made by a newest member, Ron, to take a vote; Patricia second the motion, based on the chapter bylaws, based on the email we received from Joe Menendez, based on the non-payment of dues by Joe, Mike and their spouses; based on the fact that they held offices and have not attended the last two meetings; And BTW Headquarters requested that the Chapter vote, based on Article III: Membership (E)*, Article IV. Elections (B)** and Article VI: Recall (1) (1)***. Discussion: Relieve Joe, Mike and their spouses of membership and their positions held in this chapter of BTW. Discussed Section E – no interest since they have been derelict of their duties to this chapter, broken the bylaws and have paid no dues. Vote: Unanimously voted (yes) Action: Patricia, treasurer, to notify BTW Headquarters & State Director, that Joe Menendez, Mike Menendez, Bella Menendez and Mike Menendez’ spouse were regretfully voted out of this chapter and are relieved of their positions held in this chapter. We will require the BTW Headquarters assistance in obtaining this chapters’ beginning documentation from the Menendez family to be returned to the Chapter, Treasurer, Patricia Faltesek.
Discussed the election of new officers, Director and Assistant Director. Motion made by Ron to have the election tonight. Sandy Mitchel, second’ the motion.
1 vote for Mike Variot for Director
1 vote for Ron Schipper for Assistant Director.
New Business: Encourage members to send out invitations for potential new members. Mitchel requested that we send email to all members to update our contact / phone list. Action: Mike noted that BTW Headquarters be notified of the new officers; January’s minutes be sent to Patricia and BTW Headquarters. Next meetings– will be 1st Friday at Noah’s till April. Motion made to adjourn by Ron. Sandy 2nd.
*Article III: Membership (E) Membership in the Chapter will be automatically terminated for non-payment of applicable dues after a grace period of 30 days,
**Article IV. Elections (B) Any member in good standing with both BTW and the Chapter will be eligible to seek and hold office. Good standing shall mean that the member’s membership has not been revoked by either BTW or by the Chapter and that all appropriate dues have been paid.
***Article VI: Recall (1) Any officer may be recalled by a vote of the membership. (1) Just Cause
Causes for a recall include, but not limited to, neglect of duties, actions detrimental to the good name of the Chapter or the non-payment of Chapter dues. Any member who is found not to be in good standing with BTW will be automatically recalled without a vote being taken.
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