MEETING MINUTES February 5, 2010 (amended at March 1, 2010 meeting)

At 7:00 pm, the meeting was called to order by the Director with the Pledge of Allegiance.

Our Director, Captain Sundance recognized “T.B” as our guest for this evening. He reminded us to make plans for Trike Week that takes place in June. Read more about it in the Trike Week magazine. It will be a blast. There will be Trikers and Vendors from all over the world. Director encouraged us to buy some BTW patches and T-shirts.

Director handed over the meeting to Jim, Assistant Director, for the STAFF OFFICER Reports:

Secretary (Cheryle) Deferred Minutes to be read at next month’s meeting. Motion made and accepted.

Treasurer (Patricia) gave the report for January’s ending balance. Motion made and accepted.

Webmistress (Gail) gave her progress report on the chapter’s new website, “TXGulfcoast.org”. All the minutes were uploaded and Gail emphasized to send Photos; (Members only section is still in progress to include member info; Calendar is in progress to include Events, possibly member’s birthday; Chat bulletin board as Members’ only section will be password protected) Any information or ideas, please pass on to the Webmistress, Gail Waldrep.

Gail also worked on a binder of Rides & Directions that could be included on our website. Also, to get to our website you can also go to the Main BTW homepage and look under the LINKS on the BTW site or the LINK under Captain Sundance name under Texas.

Chaplain (James Ballard) Suggested if we have a loss of a loved one to let Gail post it on the Web page. Patricia had a prayer request for her grandson.

Road Captain Report: Jim Waldrep & Gail put together a binder of several interesting road trips. Captain Sundance gave the report:

2/6 Meet at Noah’s and go to the Eagles for a fundraiser – leave at 12:00;

2/7/10 Big Mikes at Spencer and Luela in Deer Park. Leave at 12:00 – There will be a New category for Trikes.( Approx. 30-minute ride). (Cost of $20 to enter.)

2/13/10 Angleton Harley Davidson Blood drive;

2/20/10 Pearland Benefit. Sundance will call everyone with more details.

3/6/20 Think about Hog Run in Angleton…BBQ…then leave and possible tour thru Surfside on to Galveston.

End of Staff Officers Report

Meeting turned back to Director. He thanked everyone who came to the Christmas Party and his Birthday party.

OLD Business:

·        Gail and Shirley went over the Chapter’s Treasurer records and announced all accounts balanced.

·        Gail our webmistress responded she was having problems with the emblem printing for the business card.

Action item: taken by Director to find out the cost of printing. 4-color printing for 500 = 69.95; for 1000 business cards = 79.95…continued action item – table this until next meeting so Mike could print it out and send it out or place it on the website. Question asked if there was a space to write in individual’s name. Answer; Yes.

NEW Business: 2 volunteers are required to audit the Treasurer’s books. (Gail and Shirley volunteered to go over the books after the meeting is adjourned.)

Old business: The books on Profit & Non-profit will be reported at next meeting.

·        Patricia, Gail and Shirley went over the Chapter’s Treasurer records and announced all accounts balanced.

NEW Business:

·        Check into the Galveston Mardi Gras parade events and sign up to have our group ride in the parade for next year. No one took the Action at this time.

·        Orange Group wants to share rides. For instance, Around the Bay on a dry day…approx 140-mile trip. To be discussed further.

Director introduced our Guests T.B.  along with Sam and Rosemary from Alvin , to have them introduce themselves and their interests.

Motion made to adjourn (Dean) Second (Shirley)…All voted yeah…Meeting adjourned.

MEETING MINUTES January 1, 2010 (amended at March 1, 2010 meeting)

At 7:00 pm, Texas Gulf Coast Brothers of the Third Wheel started their first meeting of 2010 was called to order by the Director with the Pledge of Allegiance.

Our Director, Captain Sundance recognized “Chief” as our guest for this evening. He reminded us to make plans; if at all possible, for Trike Week that takes place in June. Read more about it in the Trike Week magazine. It will be a blast. There will be Trikers and Vendors from all over the world. The Morgans, who own the Cheetah, will be going, so let’s make plans and all try to go as a group.

Captain wanted to thank everyone for the donations made that went to a local charity called the “Lighthouse Ministries” who help local individuals and their families all throughout the year. The picture of the donation made will be in the Trike Week magazine.

Also, the Director recapped last month’s activities. (that included the Toys for Tots Fundraiser, Our Christmas Party at the Director’s home – thank you for all of Gail’s help; Another party at the Moll’s home;

The Director noted we had 2 new staff officers; the Chaplain (James Ballard) and the Sergeant of Arms (Ken Morgan).

Director wanted everyone to think about who would like to volunteer as our chapter’s “Activity Director”, who will help organize and contact everyone to assist in the activities.

Director handed over the meeting to Ron Shipper, Acting Assistant Director for the STAFF OFFICER Reports:

Secretary (Cheryle) Read the December meeting minutes. Motion made to accept minutes as read. Minutes were accepted.

Treasurer (Patricia) gave the report for October (487.39), November (602.39) months. In December, $100 was given to the Lighthouse Ministries, leaving the chapter’s account with an ending balance of $502.39. Motion made and second to accept the Treasurer report. The report was accepted.

Webmistress (Gail) requested a check for the monies spent to register the domain name “TXGulfcoast.org” for 5 years as advised by Lady BTW International Jim. Explained items on website and future sections to be added to the website.  (Photos sent will carry the title given onto the website – so think about how you name the photo; Members only section to be built to include member info; Calendar to be built to include Events, possibly member’s birthday; Chat bulletin board as password protected) Any information or ideas, please pass on to the Webmistress, Gail Waldrep.

Action Item: Requested Secretary to re-send the Chapter By-Laws and November  2009 meeting minutes to be added to the website.

Road Captain (not present) Captain Sundance gave the report:

1/2/10 Send Off by the Patriot Guard for Kyle Quinn going back for another tour; 1/2/10 Bike Night 6:30 to 9:30; 1/9/10 Benefit for the Down Brothers; 1/17/10 Big Mikes Benefit for the Down Brothers;  2/7/10  Big Mike’s again for a Bike Show 12 to 5 – Director would like for all of us to show interest so they would create a special division for Trikes. Pre-registration is $20 or $25 late entry.

Chaplain (James) Introduced himself as our Chaplain. Gave thanks for this opportunity and prayed for better health, strength and wisdom for the coming year. Also, announced that on May 13^th, his wife, Dianne, and him will have been together for 30 years. Congratulations were conveyed.

Sargeant of Arms (Ken) introduced himself as Captain Morgan and his wife as First Mate (Shirley Morgan). They are also members of “Bikers Against Child Abuse”.

End of Staff Officers Report

Meeting turned back to Director who requested if there were any volunteers to accept the “Activity Director” Position. Shirley and Diana will co-chair the position.

Request for OLD Business: Gail our webmistress responded she was having problems with the emblem printing. Action item: taken by Director to find out the cost of printing.

NEW Business: 2 volunteers are required to audit the Treasurer’s books. (Gail and Shirley volunteered to go over the books after the meeting is adjourned.)

Action item: The books on Profit & Non-profit will be reported at next meeting.

Motion made to adjourn (Ken) Second (Gail)…All voted yeah…Meeting adjourned.